Privacy notice
How we use your information
The categories of information that we collect, process, hold and share include:
- personal information (such as name, address, date of birth) for ceremonies (weddings and baby naming)
- school bookings (those who will be relevant to your application)
- castle bookings forms with personal information (name, address, contact details)
Why we collect and use this information
We use your data to:
- correspond with you about your booking or request
The lawful basis on which we use this information
We collect and use this information under the Marriage Act 1995 and Civil Partnership Act 2004.
Collecting this information
Whilst the majority of the information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.
Storing this information
We hold your data for the length of your live application to us and then a further six years.
Who we share this information with
We routinely share information with:
- any internal services
- third parties (for example to process credit card payments, recover debts)
Why we share this information
We share data with above departments on a statutory basis under data protection legislation. This data sharing enables government services to carry out their statutory functions in relation to government spend and prevention of fraud.
Public register
Tonbridge Castle does not maintain or publish any public registers.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about them that we hold. To make a request for your personal information please contact Adrian Stanfield, the council’s Data Protection Officer at foi@tmbc.gov.uk.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have personal data rectified, blocked, erased or destroyed
- claim compensation for damages caused by a breach of the data protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at Raising a concern.
Further information
If you would like further information about this privacy notice, please contact Adrian Stanfield, the council’s Data Protection Officer at foi@tmbc.gov.uk.
The council collects and uses personal information for a number of purposes across all of its departments and functions. To find out more about how the council uses the personal information it collects, please refer to the Corporate privacy notice.
